Itemize labor, materials and progress payments on a PDF invoice you can build on site from your phone.
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Contractor invoices get disputed when labor and materials are lumped together or a progress payment isn't reflected. QuickInvoice lists every item with quantity and unit price, applies tax where it belongs, and shows the balance after the deposit on a PDF the homeowner or general contractor can forward to their bank.
It is free, works in your browser on a phone or laptop, and keeps your business details, logo and saved invoices locally. No app, no account.
Group the work so the client can check it against the estimate:
Put the estimate number and property address in the notes. Many jurisdictions tax materials but not labor; enter only the taxable portion or note the rule in writing.
On jobs running more than a couple of weeks, bill in stages: deposit, rough-in, completion. Use a sequential number for each (INV-0041, INV-0042) and name the stage in the notes ("Progress payment 2 of 3 – drywall complete"). To show a deposit already received, apply it as a fixed discount so the balance due is explicit.
On the final invoice add a short statement of completion and any warranty terms ("Workmanship warranted for 12 months"). Set a due date that matches your contract: 7–14 days is typical for residential work, net 30 for commercial GCs. Click Save invoice to keep a copy in your browser history.
Yes. The page is responsive and the PDF is created through your phone's print or share dialog. Choose Save as PDF and send it by text or email.
The tax field applies to the subtotal, so for mixed jobs either bill materials on a separate invoice or enter the tax amount as its own line and explain the basis in the notes.
Set the discount to Fixed and enter the deposit. The invoice shows the job total, the deduction and the remaining balance.
Put it in the address / tax ID field under your business details. It prints under your name, which several states require for licensed trades.
Looking for the full guide, tips and the complete FAQ? Read the main QuickInvoice page.
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