Bill hours, day rates or a monthly retainer on an invoice that clears corporate accounts payable the first time.
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Consulting invoices are judged by procurement, not by the person you worked with. A missing PO number, service period or tax ID is the usual reason a payment slips a month. QuickInvoice puts those details where AP teams look and produces a plain, numbered PDF they can file.
It is free and runs in your browser with nothing uploaded. Your legal details, logo and client list stay on your device, and invoice numbers increment automatically.
Check the invoice has everything a finance department looks for:
Keep descriptions short; the narrative belongs in your status report.
Hourly: quantity is hours, unit price your rate. Round to the quarter hour and attach a timesheet on large engagements.
Day rate: quantity is days; note half days as 0.5.
Retainer: one line, quantity 1, "Monthly advisory retainer – July 2026". If you track hours against it, mention hours used and remaining in the notes; it heads off questions about value.
Net 30 is normal for consulting, net 45 or 60 for large enterprises. Set the due date accordingly and state any late-payment interest you agreed. For cross-border clients choose the contract currency and, if you are not VAT-registered in their country, add the reverse-charge wording your accountant recommends.
On the first line of the notes / payment terms field, for example "PO 4500123456". Invoice numbers and dates have their own fields.
Yes. Choose USD, EUR, GBP, CAD, AUD, MXN, BRL, ARS, INR or JPY and every amount is formatted for that currency.
Add each expense at cost as its own line with the date in the description ("Flight LHR–BER 14 Jun"), below your fee lines so the two stay separate.
No. PDFs are unlimited. The free plan keeps 3 saved invoices in local history; Pro removes that limit and the small branding line.
Looking for the full guide, tips and the complete FAQ? Read the main QuickInvoice page.
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